Who we are
Our website address is: https://whitchurchmotor.club
Whitchurch Motor Club is the data controller for the purpose of GDPR and the data protection act 2018.
Our address is:-
Meadowside, Burleydam, Whitchurch, Shropshire. SY13 4AT.
Our club contact details for privacy and data are:-
Kevin Ikin, 2 Park Road, Whitchurch, Shropshire. SY13 1HR.
dataprotection@lisam90.sg-host.com
When you use our website
When you use our club website we may collect information about you, in particular your IP (Internet Protocol) address, by the use of cookies. We use this information to improve your web experience. Cookies help us to recognise you when you return to the website, and they may also help you to log-in securely to our web-based services, including online entry and payment. For more detail about how we use cookies please go to our cookie policy which can be found on our website.
The club website might contain links to other websites, such as online entry and payment sites. If you follow links to other websites, please review the privacy policy for each site visited because we are NOT responsible for information you share on those sites. Security is for your information held by us. We have taken all reasonable steps, and have in place appropriate security measures,
to protect your information. Your information is not transferred outside the European economic Area.
Media
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Cookies
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
Terms of use
How we collect your information
We collect your information when you fill in a membership application or renewal form(s), and competition event entry forms. You can give us your information using paper forms or online forms. The information you give us may include your contact details (name, address, telephone number, e mail address), personal information and identifiers (date of birth, membership number, competition licence number), and other information (vehicle details). When you give us information about another person, such as a child, parent, guardian, or emergency contact, you should let that person know that you have given us the information.
If you are under 18 years of age, we will also ask for information from your parent or guardian.
Comments
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.
How we use your information
We use your information when you first apply to become a member of Whitchurch Motor Club
and then to administer and renew your club membership and provide you with member benefits.
We also use your information when you enter club events. For competitions, we may publish
some of your information in the programme and the results which will be in the public domain.
Your information is used in these ways to fulfil our contract to you.
We may use your emergency contact and next of kin details which we will only use in an Emergency. You should let the contact and next of kin know that you have given this information to us.
We will not sell your information to another organisation.
To support your lifetime relationship with motorsport and Whitchurch Motor Club we may keep your information indefinitely, unless you ask us to delete it.
Who we share your information with
We may share your information with the Motor Sports Association as required by its General Regulations for governing motorsport, with other MSA Registered Clubs, with Medical personnel, or any other person if we have to comply with a legal obligation.
We may also share your information with service providers, for example to print programmes.
How long we retain your information
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
What rights you have over your information
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can ask us to correct any inaccuracies. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Visitor comments may be checked through an automated spam detection service.
You may make a complaint to the Information Commissioner (www.ico.org.uk)
This Policy was last updated February 9th 2023.